Job Title: Estates Compliance Manager About the Role

The Estates Department is seeking an experienced and highly motivated Estates Maintenance Systems and Compliance Manager to join a dynamic team. This pivotal role is responsible for ensuring that the Trust’s estate is compliant, safe, and fit for purpose, supporting the Trust’s current and future clinical and operational needs.

Key Responsibilities

• Ensure Estates Maintenance services meet statutory and regulatory requirements, contract specifications, performance management systems, and KPIs. Produce and manage action plans to achieve and maintain compliance.

• Implement and manage an efficient document management system for all maintenance services within the Estates department.

• Manage the Estates Stores and Estates Co-ordinators.

• Oversee the Estates Computer-Aided Facility Management (CAFM) system, ensuring accurate and up-to-date compliance data.

• Advise and support Estates staff on health and safety policies, statutory legislation, and NHS guidance. Investigate incidents and complaints, producing summary reports with recommendations.

• Develop and maintain a robust Planned Preventive Maintenance (PPM) system to ensure compliance with relevant Health Technical Memoranda (HTMs), Health and Safety Executive (HSE) statutes, and best practice guidelines.

• Produce, implement, and review Estates maintenance policies and procedures.

• Manage and coordinate the NHS Premises Assurance Model (PAM) and the Estates Return Information Collection (ERIC).Person Specification

Essential Criteria

• Relevant degree in Estates, Facilities Management, or equivalent experience.

• Significant experience managing Estates Hard FM services, including financial, budget, and resource management.

• Professional management qualification (HNC/HND) or equivalent experience.

• Strong knowledge of health and safety regulations, statutory and mandatory legislation, guidance, and codes of practice, including HTMs, HBNs, and British Standards.

• Excellent communication and stakeholder engagement skills.

• Ability to manage multiple tasks under tight deadlines and produce comprehensive multidisciplinary reports.

Desirable Criteria

• Membership of a relevant professional body (e.g., IHEEM, CIBSE, RICS, CIOB, APM).

• NHS or public sector estates systems and compliance management experience.

Skills & Competencies

• Leadership and team management experience.

• Strong analytical and problem-solving skills.

• Proficiency with CAFM systems and compliance reporting.

• Commitment to continuous improvement and operational excellence.

Benefits

• Opportunity to contribute to high-profile healthcare projects.

• Professional development and career growth in Estates and Facilities Management.

• Collaborative and supportive work environment.