Document Controller – Head Office (Full-Time)

We are seeking a Document Controller to join our team at our Head Office. This is a full-time position offering a competitive salary and benefits package.

Role Overview

The Document Controller will be responsible for managing, maintaining, and coordinating all project documentation to support the delivery of construction and regeneration projects. You will ensure information is accurate, compliant, and easily accessible to project teams, clients, and subcontractors. This role is ideal for someone highly organised, detail-oriented, and comfortable in a fast-paced environment.

Key Responsibilities

Document & Data Management

• Manage all project documentation in accordance with company processes and client standards

• Control the flow of documents, ensuring quality and timely distribution

• Keep drawing registers, revision histories, and change logs up to date

• Maintain document numbering, naming conventions, and templates

Project Information Control

• Upload, review, and manage documents using EDMS platforms (e.g., Viewpoint, 4Projects, SharePoint, BIM360)

• Track document approvals, comments, and workflows

• Coordinate documentation requirements with project teams, consultants, subcontractors, and clients

• Ensure proper issuance, receipt, and archiving of internal and external documents

Compliance & Quality Assurance

• Support compliance with ISO standards, QA procedures, and project-specific requirements

• Prepare documentation packs, O&M manuals, and handover records

• Assist with audits, process reviews, and implementation of document control best practices

General Support

• Provide administrative and coordination support to project and operational teams

• Maintain effective communication channels to ensure smooth documentation processes

• Support training and guidance for colleagues on document control systems and protocols

Skills & Experience

• Experience as a Document Controller or similar role in construction, engineering, or related sectors

• Strong understanding of document control processes and workflows

• Experience with EDMS platforms such as Viewpoint, 4Projects, BIM360, Asite, or SharePoint

• Excellent organisational skills with attention to detail and accuracy

• Strong communication skills and ability to collaborate across teams

• Ability to manage multiple tasks and meet deadlines

• Proficient in Microsoft Office

• Knowledge of ISO standards and QA processes is a plus

Qualifications

• Minimum GCSE level or equivalent

• Document management training or certification is advantageous but not essential

Benefits

• 24 days annual leave plus public holidays

• Life cover equivalent to 2× annual salary

• Employee discount schemes on major brands

• Gym membership discounts

• Cycle-to-work and holiday purchase schemes

• Two corporate social responsibility days per year

• Opportunities for learning, development, and career progression

• Supportive workplace culture

This is an exciting opportunity for a motivated and detail-oriented professional to contribute to high-quality project delivery while developing their career.