Job Title: Repairs Planner / Work Coordinator (Temp to Perm)

Location: Manchester – 5 mins from St Peter’s Square
Contract: Temporary (6–7 weeks) – Potential to go permanent
Working Hours: Monday to Friday, 8:00 AM – 5:00 PM (1-hour lunch)
Weekly Hours: 45
Office Requirement: Full-time office-based (potential to WFH Fridays)

About the Role

We are looking for a proactive and highly organised Repairs Planner / Work Coordinator to join our facilities management team on a temporary-to-permanent basis. Based in Central Manchester, you will play a critical role in planning and coordinating reactive repairs and PPMs (Planned Preventative Maintenance) across multiple sites, with a primary focus on our Leeds University contract.

You’ll work closely with a team of 10 engineers, scheduling jobs, tracking completions, maintaining spreadsheets, and ensuring communication is seamless between stakeholders, engineers, and clients. Experience in FM (Facilities Management) planning is highly desirable.

Key Responsibilities

• Plan and schedule reactive repairs and PPMs across multiple sites

• Coordinate engineer workloads and monitor job progress through to completion

• Liaise with internal teams, subcontractors, and clients to ensure timely delivery of services

• Maintain detailed records, spreadsheets, and scheduling databases

• Provide updates and reports on outstanding works and performance metrics

• Identify and escalate delays, risks, or issues to relevant stakeholders

• General administrative support including document handling and communication

Requirements

• Minimum 1 year of planning/scheduling experience

• Strong knowledge of Microsoft Excel and scheduling tools (e.g., MS Project)

• Previous experience planning within Facilities Management or Social Housing

• Excellent communication skills, both written and verbal

• High attention to detail and strong organisational skills

• Ability to work in a fast-paced environment and multitask effectively